Bylaws

Canadian Union of Public Employees
Local 4392

Bylaws

PREAMBLE
SECTION 1- NAME
SECTION 2 – OBJECTIVES
SECTION 3 – INTERPRETATION AND DEFINITIONS
SECTION 4 – MEMBERSHIP MEETINGS
SECTION 5 – VOTING OF FUNDS
SECTION 6 – OFFICERS
SECTION 7 – EXECUTIVE BOARD
SECTION 8 – DUTIES OF OFFICERS
The President shall:
The 1st Vice President shall:
The 2nd Vice President shall:
The Recording Secretary shall:
The Secretary-Treasurer shall:
The Trustees shall:
The Sergeant-at-Arms shall:
The Head Steward shall:
SECTION 9 – OUT OF POCKET EXPENSES
SECTION 10 – FEES, DUES, AND ASSESSMENTS
Monthly Dues
SECTION 11- NON-PAYMENT OF DUES AND ASSESSMENTS
SECTION 12 – NOMINATIONS, ELECTIONS AND INSTALLATION OF OFFICERS
Nominations
Elections
Installation
By-Election
SECTION 13 – DELEGATES TO CONVENTIONS, CONFERENCES AND SEMINARS
SECTION 14 – COMMITTEES
Negotiating Committees
Special Committees
Standing Committees
Grievance Committee
Education Committee
Good and Welfare Committee
Social Committee
Health and Safety
SECTION -15 RULES OF ORDER
SECTION 16 – AMENDMENT
APPENDIX “A” TO THE BYLAWS OF LOCAL 4392 CUPE
RULES OF ORDER
APPENDIX “B” – EQUALITY STATEMENT

PREAMBLE
In order to improve the social and economic welfare of its members without regard to sex, colour, race or creed, to promote efficiency in public employment and to manifest its belief in the value of the unity of organized labour, this Local of the Canadian Union of Public Employees (hereinafter referred to as CUPE) has been formed.
The following Bylaws are adopted by the Local pursuant to, and to supplement, Appendix “B” of the CUPE Constitution, to safeguard the rights of all members, to provide for responsible administration of the Local, and to involve as many members as possible through the sharing of duties and responsibilities.
SECTION 1- NAME
The name of this Local shall be: Canadian Union of Public Employees, Local No. 4392.
SECTION 2 – OBJECTIVES
The objectives of the Local are to:
Secure adequate remuneration for work performed and generally advance the economic and social welfare of its members and of all workers.
Support CUPE in reaching the goals set out in Article 11 of the CUPE Constitution.
Provide an opportunity for its members to influence and shape their future through free democratic trade unionism.
Encourage the settlement by negotiation and mediation of all disputes between the members and their employers.
Establish strong working relationships with the public we serve and the communities in which we work and live.
SECTION 3 – INTERPRETATION AND DEFINITIONS
Inclusive language will be attempted to be used in these bylaws.
Numbers of Articles at the end of sections or subsections refer to relevant articles of the CUPE Constitution, which should be read in conjunction with these bylaws.
SECTION 4 – MEMBERSHIP MEETINGS
Regular membership meetings shall be held each month, excluding July and August.  Dates and times will be set each year at the general membership meeting in September.  The Executive Board will determine locations.
Special membership meetings may be ordered by the Executive Board or requested in writing by no fewer than ten (10) members. The President shall immediately call a special meeting when so ordered or requested and see that all members receive at least forty-eight (48) hours notice of the special meeting and the subject(s) to be discussed. No business shall be transacted at the special meeting other than that for which the meeting is called and notice given.
A quorum for the transaction of business at any regular or special meeting shall be ten (10) members, including at least three (3) members of the Executive Board.  In the event that a quorum is not present at the start of the meeting, the Chairperson shall declare all business referred to the Executive Board and shall adjourn the formal meeting.  In the event that quorum is not attained, the Executive Board shall pay all bills and carry out the regular business of the Union until the next meeting.  All decisions of the Executive Board that have been acted upon shall be reported to the members at the next regular membership meeting.
All officers of the Local who are not able to attend the Executive and/or General Membership meeting are to contact the Recording Secretary by 4 pm on the day of the meeting.  Reason for inability to attend to be given.
An attendance draw for $25.00 (twenty-five dollars) shall be held at every General Membership meeting, with quorum.  A member must be in attendance at the meeting to be eligible to win.
The order of business at regular membership meetings is as follows:
Roll Call of Officers
Voting on new members and Initiation
Reading of Minutes
Matters Arising
Treasurer Report
Communications and Bills
Executive Committee Report
Reports of committees and delegates
Nominations, Election, or Installations
Unfinished Business
New Business
Good of the Union
Adjournment
(Article B.V111)
SECTION 5 – VOTING OF FUNDS
Except for ordinary expenses and bills as approved at membership meetings, no sum over one-hundred ($100.00) dollars shall be voted for the purpose of a grant or contribution to a member or any cause outside CUPE, except by a notice of motion given in writing and dealt with at the following membership meeting.
(Article B.4.4)
CUPE Local 4392 shall be the holder of two credit cards.  One credit card shall be entrusted to the President and the other to the Treasurer.  The cards shall be used for the sole purpose of paying expenses related to the affairs of the union.  Some examples of such expenses would be for booking hotel rooms and transportation arrangements for conventions or negotiations.  The Treasurer shall be responsible to ensure all outstanding monthly credit card balances are paid promptly so as to avoid interest charges.  Receipts shall be provided to the Treasurer for all expenses.
If the local union votes to take part in coordinated or collective bargaining the local will then take part in the solidarity pact as recommended by the executive board.
While at convention or conference the president or treasurer is approved one hundred dollars ($100.00) for any strike appeal made at the conference or convention.  This will then be reported to the membership at the next meeting.
SECTION 6 – OFFICERS
The officers of the Local shall be the President, 1st Vice-President, 2nd Vice-President, Secretary-Treasurer, Recording Secretary, Head Steward, three (3) Trustees and Sergeant at Arms. All officers, including trustees, shall be elected by the membership.
(Articles B.2.1 & B.2.3)
SECTION 7 – EXECUTIVE BOARD
The Executive Board shall comprise all Officers, except Trustees.
(Article B.2.2)
The Board shall meet at least once every month.
(Article B.3.14)
A majority of the Board constitutes a quorum.
The Executive officers shall hold title to any real estate of the Local as trustees for the Local. They shall have no right to sell, convey, or encumber any real estate without first giving notice and then submitting the proposition to a membership meeting and having it approved.
The Board shall do the work delegated to it by the Local and shall be held responsible for the proper and effective functioning of all committees.
All charges against members or officers must be made in writing and dealt with in accordance with the provisions of the CUPE Constitution.
(Articles B.6.1 to B.6.7)
Should any Board member fail to answer the roll call for three (3) consecutive membership meetings or four (4) regular Board meetings without having submitted in writing to the Secretary of the Local good reasons for those failures, their office shall be declared vacant and shall be filled by an election at the following membership meeting.
(Article B.2.5)
SECTION 8 – DUTIES OF OFFICERS
The President shall:
Enforce the CUPE Constitution and these bylaws.
Preside at all membership and Executive Board meetings and preserve order.
Decide all points of order and procedure (subject always to appeal to the membership).
Have a vote on all matters (except appeals against his/her rulings) and in case of a tie vote in any matter, including elections, have the right to cast an additional vote to break the tie.
Ensure that all officers perform their assigned duties.
Fill committee vacancies where elections are not provided for.
Introduce new members and conduct them through the initiation ceremony and swearing in of new members.
Shall be a signing officer of the Local and ensure that the Locals funds are used only as authorized or directed by the Constitution, bylaws or vote of the membership.
Be allowed necessary funds, not to exceed $100.00 monthly, to reimburse her/his self or any officers for expenses supported by vouchers, incurred on behalf of the Local.  This does not include regular executive/operating expenses.
Have first preference as a delegate to the CUPE National Convention.
(Article B.3.1)
The 1st Vice President shall:
If the President is absent or incapacitated, perform all duties of the President.
If the office of President falls vacant, be Acting President until a new President is elected.
Render assistance to any member of the Board as directed by the Board and be a signing officer of the Local.
The 2nd Vice President shall:
If the President and 1st Vice President are absent or incapacitated, perform all duties of the President.
Render assistance to any member of the Board as directed by the Board.
The Recording Secretary shall:
Keep full, accurate and impartial account of the proceedings of all regular or special membership and Board meetings, ensuring that these records include a copy of the full financial report presented by the Secretary-Treasurer.
Record all alterations in the bylaws.
Answer correspondence and fulfil other secretarial duties as directed by the Board.
File a copy of all letters sent out and keep on file all communications.
Prepare and distribute all circulars and notices to members.
Have all records ready on reasonable notice for auditors and Trustees.
Upon termination of office, surrender all books, seals and other properties of the Local to his/her successor.
(Article B.3.3)
The Secretary-Treasurer shall:
Receive all revenue, initiation fees, dues, and assessments, keeping a record of each member’s payments, and deposit promptly all money with a bank or credit union and be a signing officer of the Local.
Throughout the term, and on behalf of the Local Union membership, be responsible for maintaining, organizing safeguarding and keeping on file all supporting documents, authorization, invoices and/or vouchers for every disbursement made, receipts for all money sent to CUPE Headquarters, as well as records and supporting documents for all income received by the Local Union.
Record all financial transactions in a manner acceptable to the Board and in accordance with good accounting practices.
Make a full financial report to meetings of the Locals Executive Board, as well as a written financial report to each regular membership meeting, detailing all income and expenditures for the period.
Be bonded through the master bond held by the National Office, and any Secretary-Treasurer who cannot qualify for the bond shall be disqualified from office.
Pay no money unless supported by a voucher duly signed by the President and one other member of the Board or any two other members of the Board, except that no voucher shall be required for payment of per capita fees to any organization to which the Local is affiliated.
Make all books available for inspection by the auditors and/or Trustees on reasonable notice, and have the books audited at least once each calendar year and within a reasonable time, respond in writing any recommendations and concerns raised by the Trustees.
Provide the Trustees with any information they may need to complete the audit report forms supplied by CUPE.
Be empowered, with the approval of the membership, to employ necessary clerical assistance to be paid for out of the Locals funds.
On termination of office, surrender all books, records and other properties of the Local to his/her successor.
(Articles B.3.4 to B.3.9)
The Trustees shall:
Act as auditing committee on behalf of the members and audit the books and accounts of the Secretary-Treasurer, the Recording Secretary and the Standing Committees at least once every calendar year.
Make a written report of their findings to the first membership meeting following the completion of each audit.
Submit in writing to the President and Secretary-Treasurer any recommendations and/or concerns they feel should be reviewed in order to ensure that the Locals Unions funds, records, and accounts are being maintained by the Secretary-Treasurer in an organized, correct, and proper manner.
Be responsible to ensure that monies are not paid out without proper constitutional or membership authorization.
Ensure that proper financial reports are made to the membership.
Audit the record of attendance.
Inspect at least once a year any stocks, bonds, securities, office furniture and equipment, and titles or deeds to property that may at any time be owned by the Local, and report their findings to the membership.
Send a copy of the completed audit report (on the prescribed form provided by the National Secretary-Treasurer), to the National Secretary-Treasurer of the Canadian Union of Public Employees, as well as a copy of their report to the Local Union membership, along with a copy of their recommendations and/or concerns to the President and Secretary-Treasurer, to the National Secretary-Treasurer, with a copy to the assigned servicing representative.
(Articles B.3.10 to B.3.12)
The Sergeant-at-Arms shall:
Guard the inner door at membership meetings and admit no one but members in good standing or officers and officials of CUPE, except on the order of the President and by consent of the members present.
Assist in maintaining the record of membership attendance at meetings.
Perform such other duties as may be assigned by the Board from time to time.
Book all meeting rooms for Executive and Members meetings.
The Head Steward shall:
Be chairperson of the grievance committee.
Be a member of the Executive Board and attend all meetings.
SECTION 9 – OUT OF POCKET EXPENSES
The following expense allowance shall be provided per annum:

President-    $500.00
Secretary-Treasurer-    $500.00
Recording-Secretary-    $500.00
Chief Steward-    $400.00
Vice-Presidents-    $250.00
Stewards-    $175.00
Trustees-Per Audit    $50.00
Sergeant-at-Arms-    $100.00
Expense allowances will be paid in the month of May. Such prorated amounts will be paid for officers who occupy the positions for less than 1 year.
All members on bona fide Union business shall receive mileage at the rate in accordance with the Collective Agreement, excluding membership meetings.  All members on bona fide Union business may claim child care expenses according to the policy approved by the membership.
No member shall receive more than one out-of-pocket expense.  Thus, the higher out-of-pocket expense shall be paid to the member.
All members on bona fide union business will be covered under WSIB.  The premiums for this will be covered by the local.

SECTION 10 – FEES, DUES, AND ASSESSMENTS
Monthly Dues
The monthly dues shall be 2%.
Changes in the levels of the Initiation Fee, the Readmittance Fee, or the Monthly Dues can be effected only by the following procedure for amendment of these bylaws (see Section 16), with the additional provision that the vote must be by secret ballot.
(Articles B.4.3)
Notwithstanding the above provisions, if the CUPE Convention raises minimum fees and/or dues above the level herein established, these bylaws will be deemed to have been automatically amended to conform to the new CUPE minima.
Special assessments may be levied in accordance with Article B.4.2 of the CUPE Constitution.
A special defence/strike fund shall be established, to include money already in the strike fund.  In the event of a labour disruption a committee, which will include the President, the Treasurer, and two members at large will be established to allocate the distribution of funds.  These funds will be disbursed on an equal basis among workers who fulfill their strike duties as outlined by the Local.  The Executive may invest this fund with the assistance of a financial planner to assist the growth of the fund, ensuring it is accessible during negotiations.
SECTION 11- NON-PAYMENT OF DUES AND ASSESSMENTS
Any member in arrears for a period of three months or more shall be automatically suspended and the Secretary-Treasurer shall report the suspension to the Executive Board. The Executive Board shall report to the next membership meeting with a recommendation. Any member under suspension wishing to be reinstalled shall, upon application, pay the readmittance fee, plus any dues and assessments in arrears. This money will be returned if the application is -rejected. If a member has been unemployed or unable to work because of sickness, he/she shall pay the readmittance fee but may not be required to pay the arrears.                (Article B.11.1)
SECTION 12 – NOMINATIONS, ELECTIONS AND INSTALLATION OF OFFICERS
Nominations
Nominations shall be received at the regular membership meeting held in the month of May. To be eligible for nomination a member shall have completed their probationary period and have attended at least fifty percent (50%) of the membership meetings held in the previous twelve (12) months or in the period he/she was a member, if less than a year, unless a valid reason, acceptable to the Local, is given for non-attendance by the next membership meeting. No nomination shall be accepted unless the member is in attendance at the meeting or has allowed to be filed at the meeting their consent in writing, duly witnessed by another member. No member shall be eligible for nomination if he/she is in arrears of dues and/or assessments.
Elections
At a membership meeting at least one month prior to election day the President shall, subject to the approval of the members present, appoint an Election Committee consisting of a Returning Officer and assistant(s). The committee shall include members of the Local who are neither officers nor candidates for office; it shall have full responsibility for voting arrangements and shall treat information submitted to it in connection with its responsibilities as confidential.
The Executive Board shall determine the form of the ballot and ensure that sufficient quantities are made available in good time to the Returning Officer.
The Returning Officer shall be responsible for issuing, collecting, and counting ballots. He/she must be fair and impartial and see that all arrangements are unquestionably democratic.
The voting shall take place at the regular membership meeting in June. The vote shall be by secret ballot.
Voting to fill one office shall be conducted and completed, and recounts dealt with, before balloting may begin to fill another office.
Majority of votes cast shall be required before any candidate can be declared elected, and second and subsequent ballots shall be taken, if necessary, to obtain a majority. On the second and subsequent ballots the candidate receiving the lowest number of votes in the previous ballot shall be dropped.
When two or more nominees are to be elected to any office by ballot, each member shall be required to vote for the full number of candidates to be elected or the member’s ballot will be declared spoiled.
Any member may request a recount of the votes for any election and a recount shall be conducted if the request is supported, in a vote, by at least the number of members equal to the quorum for a membership meeting as laid down in Section 4 (c).
Under this Article it is understood that elections under these bylaws shall occur every year.  Beginning June 2008 elections for the following positions shall be held:  President, Recording Secretary, Sergeant at Arms and Stewards.  In 2009 elections for the following positions shall be held:  Two (2) Vice Presidents, Treasurer, Chief Steward, and Trustees.  This schedule of elections shall follow a rotation of alternate years.
Installation
All duly elected officers shall be installed at the meeting at which elections are held and shall continue in office for a period of two (2) years or until a successor has been elected and installed, provide, however, that no term of office shall be longer than three (3) years.
(Article B.2.4)
The term of office for Trustees shall be as laid down in Article B.3.10 of the CUPE Constitution.
By-Election
Should an office fall vacant pursuant to Section 7 (7) of these bylaws or for any other reason, the resulting by-election should be conducted as closely as possible in conformity with this Section.
If the office of President falls vacant and the 1st Vice-President does not wish to take the place of acting President, the Executive Board will elect an acting President from within the Board.
SECTION 13 – DELEGATES TO CONVENTIONS, CONFERENCES AND SEMINARS
Except for the Presidents option Section 8 (10), all delegates to conventions, conferences and seminars shall be chosen by election at a general membership meeting.
Delegates to the Guelph and District Labour Council shall be elected annually. An official reporter for these delegates shall be appointed annually by the President from among the delegates, and shall be required to report at each membership meeting of the Local on proceedings at recent meetings of the Council.  Reason:  There is no Guelph and District CUPE council but we do take place in the Guelph and District Labour Council.
All delegates elected to the conventions, conferences and seminars held outside the region overnight shall be paid transportation expenses (at economy, tourist or coach rates), accommodation expenses, per diem allowance of $75.00 dollars for expenses, and an amount equal to any loss of salary incurred by attendance at the convention.
All delegates elected to conventions, conferences and seminars held     outside the region overnight where all meals are included in the registration fee, shall be paid transportation expenses (at economy, tourist     or coach rates), accommodations expenses, per diem allowance of $32.50     for expenses, and an amount equal to any loss of salary incurred by     attendance at the convention.
All delegates elected to conventions, conferences and seminars held outside the region on a daily basis (does not require overnight accommodation) shall be paid transportation expenses (at economy, tourist or coach rate) per diem allowance of $32.50 for expenses, and an amount equal to any loss of salary incurred by attendance at the conference.  .
Delegates to conventions, conferences and seminars held locally shall receive a per diem allowance of $20.00 dollars and compensation for any loss of salary incurred by attendance at the convention.
Representation at conventions, conferences and seminars shall be on the recommendation of the Education Committee, subject to final approval by the membership.
SECTION 14 – COMMITTEES
Negotiating Committees
This shall be a special ad hoc committee established at least six (6) months prior to the expiry of the Locals collective agreements and automatically disbanded when a new collective agreement has been signed. The function of the committee is to prepare collective bargaining proposals and to negotiate a collective agreement. The committees shall consist of the president and  four (4) members, one (1) of which shall be part-time, all elected at a membership meeting. The CUPE representative assigned to the Local shall be a non-voting member of the committee and shall be consulted at all stages from formulating proposals, through negotiations, to contract ratification by the membership.
Special Committees
A special ad hoc committee may be established for a specified purpose and period by the membership at a meeting. The members shall be elected at the same or another membership meeting or may, by specific authorization of the membership, be appointed by the President or the Executive Board. Two members of the Board may sit on any special committee as ex-officio members.
Standing Committees
The members at a membership meeting shall elect the Chairperson of each standing committee. The Chairperson and the Executive Board may, with the concurrence of the membership, jointly appoint other members to serve on a committee. The Vice-President shall be a member, ex-officio of all committees excluding the Health and Safety Committee.
There shall be five (5) standing committees as follows:
Grievance Committee
This committee shall process all grievances not settled at the initial stage and its reports shall be submitted first to the Executive Board, with a copy to the CUPE Representative, and then to a membership meeting. Grievances must be in writing on the forms provided by the National Office and be signed by the complainant or complainants, as provided for in the collective agreement. The committee shall comprise the head steward and stewards. The committee shall appoint its secretary from among its members.  This committee shall meet as needed.
Education Committee
It shall be the duty of this committee to:
Arrange for representation of the Local at any appropriate and available convention, conference or seminar and submit recommendations accordingly to the Executive Board.
Instruct delegates in the preparation of reports to the membership on seminars and conferences and maintain a reference file of these reports.
Cooperate with the Executive Board in preparing press releases and other publicity material.
Cooperate with the Union Development Department (Education) and Communications Branch of CUPE, and with the Regional Education Representative, in implementing both the Locals and CUPE policies in these fields. The committee shall comprise between (2) and (5) members and shall appoint its secretary from among its members.
Good and Welfare Committee
The committee may:
Visit members who are ill.
If a member is ill for more than two weeks, have some token of the Locals concern and desire to help, whether the member is at home or in the hospital.
Arrange for blood donors to replace blood or plasma required by a member or one of their immediate family.
At the birth of a child or the adoption of a child, the member and his/her family will be sent a floral arrangement in the amount of $20.00 plus taxes and delivery.
At the time of a member’s marriage a card of congratulations will be sent.
Extend the Locals condolences in the event of the death of a member or one of their immediate family and make other appropriate gestures in accordance with custom or the wishes of the family concerned.
The committee shall comprise between (3) and (5) members and may appoint a secretary-treasurer from among its members. The Executive Board shall reimburse it for expenses incurred in the performance of its duties.
Social Committee
It is the function of this committee to arrange and conduct all social and recreational activities of the Local either on the committee’s own initiative or as a result of decisions taken at membership meetings. The committee shall submit reports and proposals to the Executive board or to the membership as required. A ceiling for the committee’s net expenditures shall be fixed annually by the membership but, other than that, all social and recreational events and activities shall be self-supporting. The Executive Board shall be held responsible for the proper and effective functioning of this committee. The committee shall comprise of between (3) and (5) members.
Health and Safety
This committee will be comprised of 4 members to represent the union on the Joint Health and Safety Committee.  Where possible   the union will endeavour to have all clusters represented.  This committee is to be appointed by the executive board.
It shall be the duty of this committee to:
Follow the Occupational Health and Safety Act and Regulations.
Represent the concerns and rights of the members.
Report and get approval from the Executive Board for all changes to the Joint Health and Safety Terms of Reference and the employer’s policy and procedures that pertain to Health and Safety.
To bring forth concerns of the Executive Board to the Joint Health and Safety Committee.
All other duties as described under the Joint Health and Safety Terms of Reference.
SECTION -15 RULES OF ORDER
All meetings of the Local shall be conducted in accordance with the basic principles of Canadian parliamentary procedure. Some of the most important rules to ensure free and fair debate are appended to these bylaws as Appendix “A”. These rules shall be considered as an integral part of the bylaws and may be amended only by the same procedure used to amend the bylaws.
In situations not covered by Appendix “A”, the CUPE Constitution may provide guidance, but if the situation is not dealt with there, Bourinot’s Rules of Order shall be consulted and applied.
SECTION 16 – AMENDMENT
These bylaws are always subordinate to the CUPE Constitution (including Appendix B) as it now exists or may be amended from time to time, and in the event of any conflict between these bylaws and the CUPE Constitution the latter shall govern. Constitutional interpretation, including determination of conflict, is the prerogative of the National President.
(Articles 9.2 (c), 13.3, & B.7.1)
These bylaws shall not be amended, added to, or suspended except upon a majority vote of those present and voting at a regular or special membership meeting following seven (7) days notice at a previous meeting or at least sixty (60) days written notice.
(Article B.7.1)
No change in these bylaws shall be valid and take effect until approved by the National President of CUPE. The validity shall date from the letter of approval of the National President.
(Articles 13.3 & B.7.1)

APPENDIX “A” TO THE BYLAWS OF LOCAL 4392 CUPE
RULES OF ORDER
The President or, in his/her absence, the 1st Vice-President, shall take the chair at all membership meetings. In the absence of both the President and 1st Vice-President, 2nd Vice-President shall act as President, and in his/her absence a President pro-tem shall be chosen by the Local.
No member, except the Chairperson of a committee making a report or the mover of a resolution, shall speak more than five minutes, or more than once on the same question without the consent of the meeting or until all who wish to speak have had an opportunity. Chairpersons and movers of a resolution shall be limited to fifteen minutes, except with the consent of the meeting.
The President shall state every question coming before the Local, and before allowing debate thereon, and again immediately before putting it to a vote, shall ask: “Is the Local ready for the question?” Should no member rise to speak, the question shall then be put.
A motion to be entertained by the presiding officer must be moved and seconded; both mover and seconder must rise and be recognized by the chair.
A motion to amend, or to amend an amendment, shall be in order, but no motion to amend an amendment to an amendment shall be permitted. No amendment, or amendment to an amendment, which is a direct negative of the resolution shall be in order.
On motion, the regular order of business may be suspended by a two-thirds vote of those present, to deal with any urgent business.
All resolutions and motions other than those named in Rule 17, or those to accept or adopt the report of a committee, shall, if requested by the presiding officer, be presented in writing before being put to the Local.
At the request of any member, and upon majority vote of those present, a question may be divided when the sense will admit of it.
Any member having made a motion can withdraw it with the consent of the seconder, except that any motion, once debated, cannot be withdrawn except by a majority vote of those present.
When a member wishes to speak on a question or to make a motion, he/she shall rise in their place and respectfully address the presiding officer, but, except to state that he/she rises to a point of order or on a question of privilege, he/she shall not proceed further until recognized by the chair.
When two or more members rise to speak at the same time, the presiding officer shall decide which one is entitled to the floor.
Every member, while speaking, shall adhere to the question under debate and avoid all personal, indecorous, or offensive language, as well as any poor reflection on the Local or member thereof.
If a member, while speaking, is called to order, he/she shall cease speaking until the point is determined; if it is decided he/she is in order, he/she may again proceed.
No religious discussion shall be permitted.
The President shall take no part in debate while presiding, but may yield the chair to a Vice-President in order to speak on any question before the Local, or to introduce a new question.
The presiding officer shall have the same rights as other members to vote on any question. In case of a tie, he/she may in addition give a casting vote, or, if he/she chooses, refrain from breaking the tie, in which case the motion is lost.
When a motion is before the Local, no other motion shall be in order except, (1) to adjourn (2) to put the previous question (3) to lay on the table (4) to postpone for a definite time (5) to refer (6) to divide or amend, which motions shall have precedence in the order named. The first three of these shall be decided without debate.
A motion for the previous question, when regularly moved and seconded, shall be put in this form: “Shall the main question be now put?” If it is adopted, the President shall proceed to take the vote on the resolution and amendments thereto (if any) according to their priority. If an amendment or an amendment to an amendment is adopted, the original resolution, as amended, shall be put to the Local.
A motion to adjourn is order except (1) when a member has the floor, and (2) when members are voting.
A motion to adjourn, having been put and lost shall not be in order again, if there is further business before the Local, until fifteen minutes have elapsed.
After the presiding officer declares the vote on a question, and before the Local proceeds to another order of business, any member may ask for a division. A standing vote shall then be taken and the Secretary shall count same.
If any member wishes to challenge (appeal) a decision of the chair, he/she must do so at the time the decision is made. If the challenge is seconded, the member shall be asked to state briefly the basis for the challenge. The Chairperson may then state briefly the basis for his/her decision, following which the Chairperson shall immediately and without debate put the question: “Shall the decision of the chair be sustained?” A majority vote shall decide except that in the event of a tie the chair is sustained.
After a question has been decided, any two members who have voted in the majority may, at the same or next meeting, move reconsideration thereof.
No member shall enter or leave a meeting during the reading of the minutes, the initiation of new members, the installation of officers, or the taking of a vote; and no member shall be allowed to leave without the permission of a Vice-President.
The Local’s business, and proceeding of meeting, is not to be divulged to any persons outside the Local or the Canadian Union of Public Employees.

APPENDIX “B” – EQUALITY STATEMENT
Union solidarity is based on the principle that union members are equal and deserve mutual respect at all levels.  Any behaviour that creates conflict prevents us from working together to strengthen our union.  As unionists, mutual respect, cooperation and understanding are our goals.  We should neither condone nor tolerate behaviour that undermines the dignity or self-esteem of any individual or creates an intimidating, hostile or offensive environment.
Discriminatory speech or conduct, which is racist, sexist, transphobic or homophobic hurts and thereby divides us.  So too, does discrimination on the basis of ability, age, class, religion and ethnic origin.  Sometimes discrimination takes the form of harassment.  Harassment means using real or perceived power to abuse, devalue or humiliate.  Harassment should not be treated as a joke.  The uneasiness and resentment that it creates are not feelings that help us grow as a union.
Discrimination and harassment focus on characteristics that make us different; and they reduce our capacity to work together on shared concerns such as decent wages, safe working conditions, and justice in the workplace, society and our union.
CUPE’s policies and practices must reflect our commitment to equality.  Members, staff and elected officers must be mindful that all sisters and brothers deserve dignity, equality and respect.